Privacy policy
1. Who We Are
West Lothian Danceworld
Website: https://www.west-lothian-danceworld.co.uk
Email: hello@west-lothian-danceworld.co.uk
We provide in-person dance classes and workshops for children aged 1 and above. Students and parents can access timetables and related information via trusted third-party services such as TeamUp and Ontraport.
2. Personal Data We Collect
We may collect the following types of personal information:
– Full name of student and parent/guardian
– Date of birth
– Email address
– Phone number
– Emergency contact details
– Consent preferences for social media, photography, and video
– Other relevant contact or registration information
3. How We Collect Your Data
We collect personal data through:
– Online registration forms via Ontraport
– Class scheduling and management through TeamUp
– Forms completed during enrolment or workshops
– Website usage data (e.g., IP addresses) via Google Analytics
4. Why We Collect This Data
Your data is collected for the following purposes:
– To communicate important updates (e.g., class schedules, cancellations, events)
– To provide access to class schedules and workshop details
– For health and safety, safeguarding, and emergency contact purposes
– To manage attendance and class preferences
– To send relevant marketing updates (e.g., new classes or uniform shop updates)
5. Use of Third-Party Services
We use the following trusted third-party services:
– TeamUp: Class scheduling and attendance management
– Ontraport: Form handling and communications
– Google Analytics: Understanding how users interact with our website
These services are used strictly for internal business operations and are subject to their own privacy policies.
6. Data Sharing
We do not sell, trade, or share your personal information with third parties for marketing purposes. Data is only shared when necessary to deliver our services (e.g., via TeamUp or Ontraport).
7. Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes it was collected for, including to meet any legal, accounting, or reporting requirements.
8. Your Rights
Under the UK General Data Protection Regulation (UK GDPR), you have the right to:
– Request access to the personal data we hold about you
– Request correction or deletion of your personal data
– Withdraw your consent at any time (where applicable)
We currently do not offer a self-service portal for data access or deletion. If you wish to make a request, please contact us at: hello@west-lothian-danceworld.co.uk
9. Children’s Privacy
Our services are available to children from age 1 (with a parent), and from age 2.5 they may attend classes independently.
We only collect personal information about children from the parent or guardian, typically during the sign-up process for children aged 4 and up. We are committed to protecting the privacy of young users.
In accordance with UK GDPR, we do not knowingly collect personal data from children under the age of 13 without verified parental consent. All registration and communication are managed through a responsible adult.
If you believe a child has submitted personal information without parental consent, please contact us immediately at hello@west-lothian-danceworld.co.uk so we can delete the information.
10. Cookies and Website Tracking
We use Google Analytics to collect non-personally identifiable website usage data (e.g., pages visited, time spent on the site). This helps us improve website performance and user experience.
No personally identifiable information is collected through cookies unless it is explicitly provided by you via forms.
You can manage or disable cookies through your browser settings.
11. Changes to This Policy
We may update this Privacy Policy from time to time. The most recent version will always be available on our website, with the effective date clearly indicated.
12. Contact Us
If you have any questions or concerns about how we handle your data, please contact us:
Email: hello@west-lothian-danceworld.co.uk
Website: https://www.west-lothian-danceworld.co.uk
Last Updated: 08 August 2025